Hive × Opposite
Joint Options Analysis April 2026
VIDA Program of Projects

Standardising solutions
across the program.

A practical, scalable approach to identifying, assessing, and lifting solutions from project-level practice to program-wide consistency.

01 — Context
04 — Approach
Background

A strong base of practice but inconsistently captured.

Recent discussions suggest a deep base of knowledge and experience exists across projects, with many solutions already developed in practice. However, these are inconsistently captured, shared, and applied beyond the individual projects that generated them.

There is increasing value in lifting these solutions to a program-wide level to drive consistency, efficiency, and quality of outcomes. A key early consideration is defining what constitutes a "solution": design-based outcomes but also process, people, governance, and system-based solutions?

A 3.5-hour workshop as a starting point has been proposed. Given the complexity, there are several ways this session could be positioned depending on the intended outcome. We have prepared four options for discussion.

Objectives

What this work sets out to achieve.

Clarify the definition and scope of "solutions" across the program.
Improve visibility and reuse of existing solutions already in practice.
Support consistent decision-making on what should be standardised.
Enable a coordinated, program-level approach over project-by-project variation.
Approach Options

Four possible directions.

Option 01
Foundations & Operating Model

Use the workshop to establish the structure required to support ongoing identification and standardisation of solutions.

Scope
  • Define "solutions" and develop a simple taxonomy
  • Align on purpose and ambition of standardisation
  • Establish criteria for identifying and prioritising
  • Define governance, roles, and ways of working
  • Outline process and tools to capture and track
Outputs
  • Agreed definition and categories of solutions
  • Draft governance and working group structure
  • Agreed assessment criteria
  • High-level process for solution management
Considerations Focuses on a sustainable model rather than immediate outputs. May not result in a prioritised list of solutions in the short term.
Option 02
Solution Identification & Shortlisting

Use the workshop to identify and prioritise a shortlist of solutions for program-wide standardisation.

Scope
  • Prework to gather solutions ahead of workshop (interviews, survey etc.)
  • Review a pre-prepared inventory of existing solutions
  • Apply criteria — value, scalability, impact, feasibility
  • Facilitate prioritisation and shortlisting
  • Identify next steps for selected solutions
Outputs
  • Prioritised shortlist of solutions for standardisation
  • Initial view of implementation pathway
Considerations & Dependencies Delivers immediate outputs but requires pre-work to compile a robust inventory (review of existing artefacts, targeted interviews, or surveys). Less focus on an ongoing repeatable process.
Option 03
Problem Framing & Barriers

Use the workshop to better understand why solutions have not been consistently standardised to date and define a more effective approach.

Scope
  • Explore previous attempts to capture and standardise
  • Identify systemic barriers — governance, ownership, tools
  • Define what "good" looks like at program level
  • Co-design key elements of a future approach
Outputs
  • Articulation of current-state challenges and blockers
  • Agreed design principles for standardisation
  • Direction for future process and structure
Considerations More diagnostic in nature. May need follow-on work to translate findings into implementation.
Option 04
Phased Approach

Position the initial workshop as part of a short series to balance alignment, structure, and delivery — comprehensive, sustainable, and outcome-driven.

Workshop / 01
Align
Establish vision, scope of solutions, and shared objectives across the group.
Workshop / 02
Structure
Define governance, process, and the assessment criteria that drive consistency.
Workshop / 03
Prioritise
Review the solution inventory and apply prioritisation toward a clear pathway.
Outputs
  • Shared understanding and alignment across the group
  • Defined and repeatable process for standardisation
  • Prioritised list of solutions and pathway forward
Why this approach
  • Comprehensive and sustainable
  • Balances immediate progress with lasting structure
  • Builds momentum and shared ownership session-on-session
Considerations More time intensive.